Maharashtra HSC Syllabus Secretarial Practice

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Secretarial Practice (52)

Introduction issues. Besides, it also informs students of a
Now it becomes necessary to give formal, range of study and work options and bridge the
traditional, recent education in Commerce and gap between Secondary and Higher secondary
Industry along with practical knowledge so as education.
to enable the students to have good
General Objectives
understanding of the basic concepts of
 To develop an understanding of the
globalised world and its relationship with the
processes of business and its environment
society.
in students.
Council of Boards of School Education
 To acquaint students with the dynamic
in India ( COBSE) has taken the responsibility
nature and inter - dependent aspects of
of bringing out ‘Common content in commerce’
business.
at + 2 stages of secondary level. It is a dynamic
 To help the students regarding the
process that brings together technology, natural
economic and social significance of
resources and human initiative in a constantly
business activity.
changing global environment. Information
 To acquaint students with the practice of
Technology is becoming a part of educational
managing the operations and resources
operations. Computerised systems are fast
of business.
replacing other systems. This curriculum will
 To enable the students to be aware of
prepare students to analyse, manage, evaluate
socio – economic and ethical values of
and respond to change which affects seriously.
business.
It provides a way of looking at and interacting
 To acquire knowledge of new trends in
with the business environment.
the field of business.
This syllabi introduces 80-20 pattern of
 To enhance the interest of students while
evaluation. Comprising 80 marks theory and
doing the practical work like projects.
20 marks practical. Being need of the time,
practical approach is introduced. After doing a Std. XI
comparative study of syllabi of different Boards Specific Objectives
like C.B.S.E, ICSE, regarding their syllabi at +
To acquire knowledge of the basic term
2 level, this curriculum is prepared which shows ‘Secretary’
common content in commerce at national level.
To know about Joint Stock Company and
The suggestions and recommendations received machinery monitoring Joint Stock
from various Boards regarding commerce Company, structural organization of Joint
subjects are considered in this curriculum. It Stock Company and company meetings.
allows students to appreciate that business is
To understand business correspondence,
an integral component of society and develop secretarial correspondence with Directors,
an understanding of many social and ethical Registrar, Banks and Insurance company.

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STD: XI
Managing Director – Qualifications,
UNIT -1 Secretary appointment, powers, duties and

Meaning, definition and importance. remuneration.

Types of secretaries:
Auditor – Meaning, functions, rights,
a) Personal b) Non – profit Association appointment, remuneration and removal.
c) Co – operative Society d) Joint Stock
Company Secretary – Appointment, rights
Company e) Government department and responsibilities, remuneration.
(Qualifications, qualities and functions) UNIT - 5 Company Meetings
UNIT-2 Joint stock company
Provisions for convening and conducting

Evolution a valid meeting.

Definition and Features
Provisions related to Notice, Agenda,

Merits and limitations Quorum, Proxy, Voting, Motions,

Formation of Joint stock Company – Stages Amendments, Resolutions, Minutes.
– Promotion, Incorporation, Capital raising
Types of Meetings – Statutory Meeting,
and obtaining Trading Certificate Annual General Meeting, Extra – Ordinary

Documents related to the Formation of a General Meeting, Meetings of Board of
Joint stock Company – Memorandum of directors.
Association, Articles of Association,
Role of a Company secretary relating to
Prospectus, Statement in lieu of prospectus Meetings.
(Meaning, purpose and contents of each UNIT - 6 Business Correspondence
document).
Basic principles of Business
UNIT-3 Machinery monitoring Joint correspondence.
stock Company
Importance

The Central Government’s Department of
Layout of a Business Letter
company affairs.
Essentials of a good business letter

The Board of Company Law
Physical appearance of business letter
Administration
Precaution to be taken while writing
(Company Law Board / National company business letters
Law Tribunal ) UNIT-7 Secretarial correspondence

Registrar of Companies. 7.1 Correspondence with Directors

Advisory Committee.
Notice of Meeting with agenda

Jurisdiction of court (brief outline of the
Sending a brief report to directors who
role in monitoring mechanism) were absent for meeting
UNIT-4 Structural Organization of a
Reminding the directors about the
Joint stock company provision regarding absenteeism of

Shareholders – Acquisition of membership, consecutive meetings
rights and termination.
Requesting a director to be present at a

Board of Directors – Qualifications, meeting as an expert
appointment, Powers, duties.
Removal of a director

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7.2 Correspondence with Registrar of Association, Articles of Association.
Companies 8) Interview of a Secretary- Company/Other

Filing Statutory Report institutes.

Filing Annual Report 9) Insurance proposals – Fire insurance,

Extension of time for holding Annual Marine insurance
General Meeting 10) Informative report of education loans given

Filing special resolution with Registrar of by banks.
companies 11) Visit to the bank to open an Account

Alteration in clauses of Memorandum of 12) Prepare proformas – Notice, Agenda,
Association and Articles of Association Resolution etc.
7.3 Correspondence with Banks 13) Report on visit to local co-operative

Opening of an Account organasation

Stop payment 14) Report on company visit.

Issue of a Letter of Credit
7.4 Correspondence with Insurance Note :
Companies The above list of projects is given only as

Enquiry about various policies regarding guidelines. Being creative and innovative,
fire & marine Insurance. students may select any topic for project

Asking for fire and marine policies. related to the syllabus.

Informing insurance company about
damage of goods by fire/marine loss Std. XII

Settlement of claim
Specific Objectives
Std. XI
To acquire the knowledge of business
PROJECT WORK finance, sources of business finance.
1) Interview of a personal secretary working
To understand the role of secretary in the
with Doctor or any Professional. capital formation.
2) Report of a social organization like Lions
To know about the declaration and payment
Club, Rotary Club, Mahila Bachat gat of dividend.
etc.
To acquire the knowledge of
3) Informative report of a non profit correspondence of a company secretary
association – Hospital, Public Library, with members, debenture holders and
Sports club, Cultural Association etc. depositors.
4) Visit report: Auditor’s office.
To give the information about financial
5) Informative report about the office work markets.
done by using computer.
UNIT 1 Business Finance
6) Interview of a promoter, Large scale

Business Finance – Meaning, role,
businessman.
objectives of financial management.
7) Documents presentation: Memorandum of

Financial planning – Meaning and

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importance.
Deposits – invitation, acceptance, renewal,

Capital structure – Meaning and factors. repayment, default and remedies

Fixed and working capital – Meaning and
Depositories and dematerialization of
factors affecting their requirements. securities – meaning, importance,
UNIT-2 Sources of Business Finance procedure, secretarial duties in issuing

Nature and significance: Financial securities in dematerialized form
requirements and sources. UNIT-5 Declaration and payment of

Methods of raising finance dividend
Equity and preference shares
Meaning
Debentures and Bonds
Provisions related to ascertainment of
Retained profits dividend, declaration of dividend and
Public deposits payment of dividend.
Loan from commercial banks
Procedure of payment of dividend.
Loan from financial institutions
Provisions regarding unpaid / unclaimed
Trade credit dividend
Discounting of bills of Exchange
Interim and final dividend – Meaning and
Global Depository Receipt, American difference
Depository Receipt UNIT-6 Correspondence of company
UNIT-3 Role of a Secretary in the secretary with members,
Capital Formation Part I debenture holders and

Meaning of issue of shares at par, premium depositors
and discount, at bid price
Allotment of shares

Meaning of Initial public offer.
Regret letter

Meaning of bonus issue
Lodgement notice

Meaning of rights issue
Approval / Refusal of Transfer of shares

Meaning of Employee stock option scheme
Issue of bonus shares

Meaning of private placement.
Distribution of dividend – notice

Issue of shares – procedure
Allotment of debentures

Allotment – Meaning, conditions for valid
Redemption of debentures
allotment, procedure
Conversion of debentures into shares

Transfer and Transmission of shares –
Payment of interest on debentures
Meaning, provisions, procedure, difference.
Letter thanking the investor for deposits

Issue of share certificate and share warrant
Payment of interest (Basic information of
– Meaning, provisions, procedure, TDS to be given)
difference.
Renewal of deposits
UNIT-4 Role of a Secretary in the
Repayment of deposits
Capital Formation Part II UNIT -7 Financial markets

Issue of debentures – procedure,
Concept of Financial market
conversion and redemption of debentures
Money market – nature, instruments.

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Capital market- nature and constituents – 7) Introduction to latest instruments of debts
primary and secondary market. – (Refer Economic Times, Business Today,

Distinction between capital market and internet).
money market. 8) Informative report of public deposits offer

Stock Exchange – meaning, functions, by company.
BSE, NSEI, Trading procedure. 9) Informative report of DEMAT account.

Securities Exchange Board of India 10) Report about dividend policy of any
(SEBI) objectives, functions. company.
11) Specimen presentation of letters issued by
PROJECT WORK - Std. XII company
1) Specimen presentation of different kinds (Do not use specimen letters given in the
of share certificates. book).
2) Specimen presentation of different kinds 12) Collection of news clippings about share
of debenture certificates. market.
3) Interview report of an underwriter. 13) Functional report of stock exchange.
4) Functional report of SEBI. 14) Prepare specimen – Dividend warrant,
5) Visit report – Financial institution other Interest warrant
than bank. Note –
6) Presentation of prospectus and your The above list of projects is given only as
observations. guidelines. Being creative and innovative,
students may select any topic for project
related to the syllabus.